IFTTT is an automation tool that allows you to link various apps together to trigger a certain action when something happens. This is especially useful for when you are assigning a task to a team member and need to give context and information.īonus Tip: Use IFTTT to automatically create a task when you star an email in Gmail. At the same time, you can use the notes function and attach files where you need. Once you have shared a project, you can assign various tasks to other team members. One of the useful features of Todoist is the ability to share projects with people and have collaborations. Once you have set up the email address, don’t forget to add it to your address book!
Right-click on any project to enable the option to email tasks to the project or to share the project. All you need to do is make sure you enable emails for the project and when you forward the email, make sure it is going to the correct project email. Instead of opening the Todoist app on my phone to add the action, I forward the entire email into Todoist. Sometimes you are on the go and happen to read an email that needs some action. Plus, when you click on the task in Todoist later on, it automatically pulls up the relevant email in Gmail. This is especially useful because you no longer have to exit the Gmail window when you are adding a task. Once you click on the add button, a window pops up within Gmail for you to input details about the task. If you use Gmail and Chrome, there is a very useful plugin that you can add so that you can add tasks within Gmail. So I put multiple reminders on the same task to ensure it gets done. I personally use this for things that need reminding because I tend to procrastinate on them. You can add as many reminders as you want and set them to go off on your phone or via email. Reminders are useful to set if you are someone who tends not to constantly check your To-Do List. I have it set for writing three times a week on Monday, Wednesday and Friday and get a small thrill whenever I check this off the list on time. Set it up either daily, weekly or monthly and use it to reward yourself for doing certain tasks.
This is very helpful for things such as paying the bills, etc. Todoist has a function where you can set up a task that is repeated. It has a number of features I appreciate, so I will just share the top 5 that I feel are essentials. Todoist is a fantastic tool for making lists. For me, I use Todoist to maintain my list and ensure I remain on target. It also means being realistic about what you can or cannot achieve within a time frame. Over the years, I’ve found that productivity can only be increased when you make a conscious effort to develop a system and stick to it. Do you often find yourself getting distracted while you are working? Are there items on your To-Do List that seem to stay there for a long time? Do you consistently miss deadlines and end up losing opportunities or paying to solve problems?
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